When is the Right Time to Switch Your EHR Software?

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When is the Right Time to Switch Your EHR Software?

As the EHR market has become more saturated over the years, many providers are beginning to consider changing their systems. While this is a task that will require extensive research and patience, it is one that is inevitable. Considering this list when browsing your options will help you to compare the systems available in the market and determine which one is the best fit for you and your practice.

Features of a Modern EHR

First, consider what other EHRs include in their systems. There are several features modern EHRs offer that are designed to make your life easier. If you’re in the market for a new EHR system, here are some things you should be looking for:

  • Revenue Cycle Management (RCM): an integrated RCM model has a seamless workflow between EHR and billing and enables providers to easily keep track of payments and claims.
  • Cloud-based services: a system utilizing “the cloud” offers more flexible data access and lower upkeep costs as there is no hardware to maintain.
  • Meaningful Use certified: MU certification ensures that providers will be able to use the system to attest to Stage 2 objectives and qualify for EHR incentive program reimbursements
  • ICD-10 compliant: if a system is not ICD-10 compliant, providers required to transition to ICD-10 will be unable to properly submit claims after the October 1st deadline
  • Patient portal: an efficient patient portal is essential for quick and secure communication between providers and their patients
  • e-Prescribing (eRx) and electronic prior authorization (EPA): e-Rx capabilities allow you to send electronic prescriptions directly to the pharmacy, and an integrated EPA solution can minimize costs and improve patient care
  • Specialty-specific options: depending on your specialty, you may have different needs than what a standard EHR system can offer. It’s important for your EHR to include features that are relevant to your practice.

Reasons to Switch Your EHR

Next, compare those features to your own system. You are probably looking to switch if:

  • Your EHR does not meet your expectations, doesn’t include features you want, or doesn’t perform the functions you need
  • Your EHR will not be ICD-10 compliant in time for the October 1st deadline
  • Your EHR is proving to be too expensive to maintain
  • Your EHR is not designed for your specialty or healthcare setting
  • Your EHR is too difficult for you and your staff to use
  • Your EHR does not integrate with labs, pharmacies, etc.

Is it worth it?

Finally, weigh the costs vs. the benefits. How much will a new EHR cost you? Will your revenue be negatively affected if you continue to use your current EHR? Are the benefits of a new EHR system worth the price?

Changing EHR systems can be a time-consuming and costly process. You’ve already invested a significant amount of time and money in your current EHR, and the thought of doing it all over again is incomprehensible. However, sticking with the wrong EHR system could be even worse. If the system isn’t compatible with your workflow, it could be detrimental to the success of your practice. In the long run, it’s worth it for your practice to invest in a system that works with you.

Interested in switching your EHR? Visit our EHR Migration Page to see how. To learn about the PrognoCIS EHR workflow and the benefits it offers, schedule a demo with one of our experts today or simply start a free trial.

Author: Apoorva Anupindi

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